How to Add a Voiceover to PowerPoint

Adding a voiceover to your PowerPoint presentations can make them more engaging and impactful. By narrating your slides, you can provide additional context, emphasize key points, and connect with your audience on a more personal level.

Why Add Voiceover Narration

Here are some of the main benefits of using voiceovers in PowerPoint:

  • Enhanced engagement – Voiceovers are more dynamic than on-screen text alone. Hearing a human voice keeps viewers focused on the content.
  • Increased comprehension – You can verbally explain complex topics more clearly than through bullets on a slide. Audiences retain more information through verbal explanations.
  • Improved accessibility – Voice narration benefits those with visual impairments or reading difficulties by making content more readily understandable.
  • Personalized message – Your voice and tone allow you to deliver information conversationally and with more nuance. This builds trust with audiences.

Preparing Your Voiceover Narration

Follow these tips to prepare an impactful voiceover narration:

  • Write a script – Outline exactly what you will say for each slide to keep your narration clear and concise. Time your script to match animations and slide changes.
  • Rehearse out loud – Practice reading your script aloud while advancing through the slides. Refine the narration to sound natural.
  • Set up your equipment – Have a microphone, quiet room, and headphones ready. Position the mic close to your mouth and set levels appropriately.
  • Record in short segments – It can be difficult to narrate an entire presentation flawlessly in one take. Record each slide or small groups of slides as separate audio clips.

Recording Your Voiceover in PowerPoint

Follow these steps to record voiceover audio directly within PowerPoint:

  1. On the Slide Show tab, click Record Slide Show. Select Record from Current Slide to start on a specific slide.
  2. Select microphone and audio quality options. Click Record to start the recording.
  3. Advance through each slide manually as you narrate your script. PowerPoint will capture narrations and slide timings.
  4. Click Stop when finished. Preview the slideshow with timings and narration by clicking the sound icon on each slide.
  5. Re-record slides as needed until you achieve the timing and narration you desire.

The above method records each slide separately. Alternatively, you can record your voiceover in one long take by selecting Record Slide Show instead of Record from Current Slide.

Enhancing Accessibility

Follow these tips to make sure your narrated PowerPoint is accessible:

  • Add closed captions to embedded videos
  • Provide transcripts for audio narrations
  • Set heading styles on slide titles
  • Include alternative text descriptions of images
  • Check for sufficient color contrast

The Accessibility Checker helps identify and correct many common accessibility issues.

Exporting as a Video

To share your narrated presentation more broadly, export it as a video file:

  1. Go to File > Export > Create a Video
  2. Choose from quality and format options
  3. Save the exported MP4 video file

The video can then be posted online or shared directly for viewers to watch.

Adding voiceover narration is a great way to boost engagement, comprehension, and accessibility of your PowerPoint presentations. With PowerPoint’s built-in tools, it’s easy to record, enhance, preview and export your narration. Follow the tips outlined above to maximize the impact of your next narrated presentation.