How to Add, Change, Show, Hide, or Delete PowerPoint Comments

Comments in PowerPoint allow you to provide feedback and suggestions on slides without directly editing the content. They are a useful collaboration tool when working on presentations with others. This article will provide a step-by-step guide on how to add, edit, view, hide, and remove comments in PowerPoint.

Prerequisites

Before getting started, make sure you have the following:

  • PowerPoint installed on your computer (Windows or Mac)
  • A presentation open that you want to add comments to

Step 1: Add a New Comment

To add a comment in PowerPoint:

  1. Select the slide or object you want to comment on
  2. Go to the Review tab and click New Comment in the Comments group (or press Ctrl+Alt+M on Windows or ⌘+Shift+M on Mac)
  3. A comments box will appear on the right side of the screen
  4. Type your comment in the box
  5. Click outside the box or press Enter to save the comment

An icon will appear on the slide marking where the comment is located.

Step 2: Reply to a Comment

To reply to an existing comment:

  1. Click on the comment icon on the slide
  2. The Comments pane will open on the right
  3. Under the comment you want to reply to, click Reply
  4. Type your reply in the box
  5. Click outside the box or press Enter to post reply

Replies will be threaded under the initial comment.

Step 3: Edit a Comment

To make changes to a comment you have added:

  1. Double click on the comment icon on the slide
  2. The Comments pane will open with the comment selected
  3. Click inside the comment text box and make your edits
  4. Click outside the box or press Enter to save changes

Step 4: View All Comments

To view all comments for the presentation:

  1. Go to the Review tab
  2. Click Show Comments in the Comments group
  3. Select Show Markup to make comment icons appear on their respective slides

Click on any icon to open the comment in the pane.

Step 5: Hide Comments

To hide comments:

  1. Go to the Review tab
  2. Click Show Comments in the Comments group
  3. Select Hide Markup to remove icons from the slides

Comments will remain in the pane but icons will disappear.

Step 6: Delete a Single Comment

To remove one comment:

  1. Right-click the comment icon on the slide
  2. Select Delete Comment
  3. Confirm the deletion in the pop-up

Step 7: Delete All Comments on a Slide

To remove all comments on a specific slide:

  1. With the slide selected, go to the Review tab
  2. Click the Delete drop down menu in the Comments group
  3. Select Delete All Comments on Slide
  4. Confirm the deletion in the pop-up

Step 8: Delete All Comments in Presentation

To remove all comments across the entire presentation:

  1. Go to the Review tab
  2. Click the Delete drop down menu in the Comments group
  3. Select Delete All Comments in Presentation
  4. Confirm the deletion in the pop-up

And that covers the main ways to manage comments in PowerPoint! With this guide you should be able to effectively add, edit, view, hide and remove comments for review and collaboration.

Conclusion

  • Comments allow for feedback without editing slides
  • Use them when collaborating on presentations
  • You can add, view, edit, hide and delete comments
  • Mastering comments is easy with this step-by-step guide

Now you have the knowledge to work with comments in PowerPoint. Give it a try and take your presentations to the next level!