How to Master Your Presentations Using Presenter View in PowerPoint

Giving presentations can be nerve-wracking for many people. However, with the right preparation and tools, you can master your PowerPoint presentations and captivate your audience. One invaluable tool is Presenter View.

What is Presenter View?

Presenter View allows presenters to view speaker notes and control the presentation on one screen, while the audience sees only the slides on a separate screen ([1]).

Here are some key features of Presenter View:

  • See current slide, next slide preview, speaker notes on your screen
  • Navigation buttons to go between slides
  • Pointer tools like laser, pen for annotations
  • Timer showing elapsed time
  • View all slides thumbnail previews

Using Presenter View allows you to focus on delivering a smooth presentation while discreetly keeping track of important details only visible to you.

Step 1: Set Up Dual Monitors

To use Presenter View effectively, you need two monitors – one for yourself as the presenter and one for the audience ([2]). Most modern computers support connecting two monitors.

Here’s how to set up dual monitors:

  • For desktop PCs, ensure your graphics card has multiple video outputs (HDMI, DVI, VGA etc.). Connect the two monitors to these outputs.
  • For laptops, connect one monitor directly to the laptop screen plus an additional external monitor into a video output.

Step 2: Enable Presenter View

Once your dual monitors are set up:

  • Open PowerPoint and your presentation
  • Go to the “Slide Show” tab
  • Check the box for “Use Presenter View” ([3])
  • Select the monitor to display your speaker notes and controls

Step 3: Practice with Presenter View

Rehearse your presentation multiple times using Presenter View to get comfortable with it. Here are some tips:

  • Glance at your presenter screen periodically for slide previews and timer
  • Use the annotation tools to highlight or draw attention
  • Go through your speaker notes
  • Adjust font sizes or layout to optimize readability

Practicing with Presenter View will help you anticipate and lead the flow of your presentation.

Step 4: Engage Your Audience

While Presenter View optimizes the presentation experience for you, don’t forget the audience! Employ public speaking best practices to deliver an engaging presentation:

  • Maintain eye contact and connect with your audience
  • Use natural gestures and movement around the stage
  • Gauge reactions and adjust pace or content accordingly
  • Pose questions to get audience involvement

An impactful presentation balances smooth delivery with an engaging, interactive element for the audience.

Step 5: Manage Unexpected Issues

Despite the best preparation, unexpected issues can still pop up during presentations. Presenter View allows you to troubleshoot problems discreetly:

  • Pause or black out the slideshow briefly
  • Troubleshoot technical glitches without the audience seeing
  • Reorient yourself if you lose your train of thought
  • Dig into your speaker notes to get back on track

By giving you more control and visibility over a presentation, Presenter View lets you handle problems smoothly.


Mastering presentations takes practice and preparation. With the right tools like Presenter View, you can deliver seamless presentations that engage your audiences.

Presenter View lets you discreetly view important details while audiences only see slides, allowing you to focus on delivering an impactful presentation. Set up dual monitors, enable the view, practice your presentation flow, interact with your audience, and troubleshoot issues without anyone noticing.

Do you have any other tips for using Presenter View effectively? Let us know in the comments!