Slide Sorter view in PowerPoint allows you to easily rearrange, organize, and manage the slides in your presentation. Here is a step-by-step guide on how to access this useful view.
What is Slide Sorter View?
The Slide Sorter view displays all the slides in your PowerPoint presentation as thumbnails in a grid layout. This view makes it easy to:
- See an overview of your entire presentation
- Reorder slides by dragging and dropping
- Delete slides
- Hide/unhide slides
- Manage sections
- Preview transitions
It’s especially helpful for long presentations with many slides.
How to Open Slide Sorter View
There are a few ways to switch to Slide Sorter view in PowerPoint:
1. Ribbon Tab
- Click on the View tab
- Click Slide Sorter in the Presentation Views group
2. Status Bar
- Click the Slide Sorter button on the status bar at the bottom
3. Keyboard Shortcut
- Windows: Press Alt + V + D
- Mac: Press Command + 2
Rearranging Slides in Slide Sorter View
One of the biggest advantages of Slide Sorter view is being able to quickly and easily reorder your slides.
To rearrange slides:
- Click on the slide you want to move
- Drag it to the new position
- Drop the slide at the desired location
All subsequent slides will be automatically renumbered.
You can also:
- Select multiple slides by holding Ctrl and clicking slides
- Cut, copy, paste slides
- Duplicate slides
Managing Sections
You can organize your PowerPoint presentation into sections in Slide Sorter view. This is helpful for:
- Dividing topics
- Assigning parts to different presenters
- Collapsing sections you are not currently working on
To add a section:
- Select the first slide
- Right click
- Choose Add Section
- Type section name
- Press enter
You can then rearrange, rename or remove sections as needed.
Additional Features
A few other useful things you can do in Slide Sorter view:
- Zoom in/out for better visibility
- Fit slides to window
- Hide/unhide slides
- Preview transitions between slides
Switching Back to Normal View
To exit Slide Sorter view and return to editing view:
- Click the Normal button on the status bar
- Select Normal from the View tab
- Use the keyboard shortcut:
- Windows: Alt + V + N
- Mac: Command + 1
The Slide Sorter view in PowerPoint is an indispensable tool for managing presentations. Mastering this view can help boost your productivity and efficiency when working with slides.
