How to Print a PowerPoint with Notes

Printing a PowerPoint presentation with speaker notes allows you to create handouts for your audience with additional information to guide your presentation. This can be extremely useful for providing more details without overloading your slides.

Follow this simple step-by-step guide to print PowerPoint slides with notes on Windows, Mac, and the web.

Why Print Presentation Notes?

There are a few key reasons why you may want to print your PowerPoint notes:

• Avoid slide overload – Keep your slides clean and simple by putting detailed information in the notes. This improves slide design.
• Create handouts – Print notes pages to share more information with your audience.
• Presenter view – View notes privately during your presentation in Presenter View.

How To Print Notes in PowerPoint on Windows

Printing notes in PowerPoint on Windows only takes a few clicks:

1. Open your PowerPoint presentation
2. Select File > Print or press Ctrl + P
3. Under Settings, choose Notes Pages for the layout
4. Select your desired printer and other options
5. Click Print

You’ll get one slide per page with notes printed underneath. It’s that easy!

PowerPoint Notes Printing Tips for Windows

• Check Preview first to confirm layout
• Choose specific slide numbers to print
• Switch between portrait and landscape orientation
• Print notes only by deleting slide thumbnails

Printing Presentation Notes on Mac

The process is very similar for printing notes in PowerPoint on Mac:

1. Open your presentation
2. Navigate to File > Print or press Command + P
3. Click Show Details to view more options
4. Under PowerPoint > Layout, select the Notes checkbox
5. Adjust other settings as needed
6. Click Print

And your PowerPoint notes will print!

Tips for Printing Notes on Mac

• Use Preview to check page layout
• Change paper size if notes don’t fit
• Print notes without slides from Word

How To Print Speaker Notes from PowerPoint Online

If you use the PowerPoint web app, you can still print notes easily:

1. Open your presentation in PowerPoint online
2. Click the File tab
3. Select Print > Print notes pages
4. Pick your desired Notes layout
5. Adjust other settings like slides, copies, etc.
6. Click Print

It’s straightforward to print online as well.

PowerPoint Web App Printing Recommendations

• Double check print settings before printing
• Print a single test page first
• Switch between notes layout options

Presentation Notes Printing Best Practices

Here are some top tips for effortlessly printing PowerPoint notes:

• Edit notes – Revise notes before printing to include the key details.
• Check margins – Preview notes pages and adjust margins if notes are cut off.
• Print handouts – Use notes pages to print handouts for your audience.
• Test print – Always print one test page first to check the layout.
• Presenter view – Use notes while presenting in Presenter View.

Troubleshooting PowerPoint Printing Problems

If you experience issues printing PowerPoint notes, try these troubleshooting tips:

• Update printer drivers and install latest PowerPoint updates
• Use a different print layout option like Notes Pages or Notes below slides
• Adjust page setup options like orientation and margins
• Change settings to print in color instead of grayscale
• Export notes to Word then print from there
• Save presentation as PDF then print

Following the guides above and troubleshooting suggestions will help you easily print speaker notes with your PowerPoint slides. This allows you to create handouts or view additional details privately during your presentation.

Let us know in the comments if you have any other questions on printing notes in PowerPoint!