Canva is a popular graphic design platform that makes it easy for anyone to create stunning presentations, even without prior design experience. With its drag-and-drop interface, premade templates, and huge library of fonts, images, and graphics, you can put together a polished presentation in no time.
But creating an amazing presentation is only half the battle. You also need to be able to effectively share your work with your intended audience. In this step-by-step guide, we’ll walk you through the different ways to share a Canva presentation so others can view and even collaborate on your project.
Step 1: Open Your Presentation in Canva
First, log in to your Canva account and open the presentation you want to share. You can access all your designs right from your Canva homepage.
Once the presentation is open in the editor, you’re ready to start sharing.
Step 2: Click on the “Share” Button
In the top right corner of the editing screen, you’ll see a blue “Share” button. Go ahead and click on it to open up the sharing menu.
This menu contains all the options for sharing your Canva presentation, from creating a simple view-only link to enabling real-time collaboration capabilities.
Step 3: Get a Shareable Link
The easiest way to share your Canva presentation is by generating a shareable link. This allows you to share your design with anyone, even if they don’t have a Canva account.
To get a presentation link, select “Share Link” from the sharing menu. Then choose “Anyone with the link” to create a public link that doesn’t require people to log in. You can also create private links or restrict editing access for more control.
Once you create the link, copy it and send it out to people via email, chat, social media posts, or however else you want recipients to access it.
Step 4: Set Link Permissions (Optional)
When creating a shareable link, you have the option to set permissions that determine what recipients can do with your presentation.
By default, anyone with the link can view, comment on, and download your design. But you can limit capabilities to view-only or disable downloading if needed.
To update permissions, click the dropdown next to “Anyone with the link” and choose a different option before copying the link to share.
Step 5: Share Via Email
Another way to share your Canva presentation is by sending it directly via email.
From the sharing menu, select “Share Via Email.” Then enter the email addresses you want to share it with.
You can choose to send it as an attachment, a view-only link, or an editable link if you want recipients to collaborate. Customize permission settings here too.
Once everything looks good, hit send and your presentation will be on its way!
Step 6: Share to Social Media
For wider sharing, you can post your Canva presentation directly to your social media profiles.
From the sharing menu, choose “Share to Social Media.” Select the platform you want to share it on like Facebook, Twitter or LinkedIn.
A preview of your post will appear. You can tweak the text and settings as needed before publishing it to your followers and connections.
Step 7: Invite Collaborators
One of the best features of Canva is the ability to collaborate with others on the same design in real-time. This can be extremely helpful when creating presentations as a team.
To invite collaborators, open the sharing menu and select “Invite Collaborators.” Enter the name, email address or Canva username of anyone you want to invite.
You can give collaborators edit access to work together on the presentation live. Or you can give view-only access to get feedback.
Step 8: Share Your Presenter View
When you’re ready to present your design live, Canva offers a special presenter view. This shows your slides in a presentation format with tools like a timer and notes.
To start the presenter view, click the “Present” button in the top right corner of the editor. Then select “Presenter View” to open your slides in a new tab.
From here, you can share your screen to present the slides live on a Zoom, Google Meet, or other video call. Everyone will see your presentation while you view notes and controls.
Step 9: Export and Share the File
For recipients without Canva access, you can export your presentation and share the file.
From the sharing menu, choose “Download.” Select whether you want to export as a PDF, Powerpoint, or PNG file. You can also add speaker notes and animations.
Once exported, attach the file to an email, upload it to a file-sharing platform, or transfer it however you need to share it with your audience.
Step 10: Create a Public Viewing Link
Your last option for sharing is to create a public view-only link that lets anyone view your presentation with no login required.
From the sharing menu, select “Public View Link” then click “Create View Link.” This generates a unique URL for the published design.
Send out this public link to your wider audience for easy access to the presentation. Disable downloading in the link settings to prevent content theft.
And that covers the main ways to share your Canva presentations! With the right link settings and sharing methods, you can easily distribute your designs to clients, team members, or the general public.
Now put these steps into action and start spreading your amazing Canva presentation creations! Let us know in the comments if you have any other questions.
