How to Turn a Presentation into a Video in PowerPoint 2010

Converting a PowerPoint presentation into a video can be very useful for sharing your content more widely or presenting when you cannot be there in person. PowerPoint 2010 makes this easy to do right within the program. Here is a step-by-step guide to turning your PowerPoint presentation into a video in PowerPoint 2010.

Why Convert a Presentation to Video

There are several key reasons you may want to save a PowerPoint presentation as a video:

  • Share with others who don’t have PowerPoint installed
  • Present remotely when you cannot present in person
  • Publish online to reach a wider audience
  • Create a more engaging multimedia experience
  • Reduce file size for easier sharing

Before You Start

Before exporting your presentation, make sure it is fully complete, including:

  • All slides and content
  • Animations and transitions
  • Narration, audio files, videos
  • Slide timings

You will not be able to edit the video file after export, so ensure your PowerPoint file is ready to go before converting to video format.

How to Save PowerPoint as Video

  1. Open PowerPoint and select your presentation
    Ensure you have the final version of the presentation open that you want to convert.
  2. Click on File > Save & Send
    Go to the File tab and select “Save & Send” in the left menu.
  3. Select Create a Video
    Under “File Types”, click on the “Create a Video” option.
  4. Choose video settings
    You can select the video quality, size, timings and use of narration.
  5. Click Create Video
    Review your settings and click the “Create Video” button.
  6. Save video file
    Choose a file name and save location on your computer or network drive.
  7. Select video file type
    Choose .WMV or .MP4 video format.
  8. Convert presentation to video
    Wait for PowerPoint to export and convert the presentation to video format.

Video Settings

When saving as a video file, PowerPoint provides the following options:

Quality

  • Presentation Quality – For viewing on computer screens
  • Internet Quality – Compresses for smaller files to share online
  • Low Quality – Maximum compression for sharing small files

Size

  • Standard (4:3)
  • Widescreen (16:9) HD
  • Ultra HD

Recorded Timings and Narrations

Check this box to include any narration, slide timings, and media playback lengths you set in your presentation. Leaving it unchecked will save just the slides without audio or timings.

Seconds spent on each slide

Manually adjust the time per slide if not using recorded slide timings.

Video File Formats

PowerPoint 2010 lets you export video in two formats:

WMV

Windows Media Video. This is a common format playable on most Windows computers.

MP4

A standard video container format supported by many devices and online video platforms. Choose this for broader compatibility.

Share Your Video File

Once PowerPoint has converted your presentation to video format, the file will be saved to your selected location on your computer or network. You can now share this video file with others via:

  • Email attachments
  • Cloud storage services
  • Social media
  • Video hosting platforms
  • Local network drives
  • USB keys

The video can be played in media players like Windows Media Player, QuickTime, VLC Media Player, and others.

Other Video Options

If you want additional editing options not available in PowerPoint, you can use video editing software like Windows Movie Maker or open source options to combine, trim, stylize and enhance your presentation video further before sharing.

Some other options for creating video from PowerPoint slides include:

  • Screen recording software – Record your screen as you present your live PowerPoint slideshow. Then edit to add transitions, visuals and audio.
  • Online video makers – Upload your PowerPoint file to have it converted to video in the cloud. Kapwing, Animoto, Renderforest, Clipchamp offer automated PowerPoint to video conversion.
  • Descript – Upload your PowerPoint and record narration, then edit your audio and export as a professional video.

Tips for an Effective Presentation Video

To make sure your PowerPoint video engages your audience and communicates your message effectively, keep these tips in mind:

  • Check audio quality – Record narration in a quiet space with a clear microphone for best sound.
  • Use slide transitions wisely – Simple transitions like fades or wipes work best for video. Avoid distracting transitions like splits or cubes.
  • Limit text – Too much text on slides is difficult to read on video. Use concise bullet points instead of paragraphs.
  • Incorporate multimedia – Images, charts, graphics and videos help reinforce your narration visually.
  • Pace your delivery – Speak slowly and clearly, pausing between key points. Rushing makes you harder to understand.
  • Keep slides simple – Avoid cluttered slides. Use clean, simple slide layouts so your visuals don’t compete with your narration.
  • Check playback before sharing – Review your converted video in full before distributing to catch any issues.

Conclusion

Converting your PowerPoint presentations into video format opens up more possibilities for sharing your hard work with others. PowerPoint 2010 makes this process straightforward, allowing you to export your slides, narration, visuals and animations into a video file that can be easily viewed, distributed and even uploaded online.

With these best practices for creating effective presentation videos, you can extend the reach of your PowerPoint decks to wider audiences who may not have access to or ability to view PowerPoint slides. Turning your presentations into videos allows you to present anytime, anywhere!