How to Use Watermarks in PowerPoint

Adding a watermark to your PowerPoint presentations can help protect your intellectual property and brand your content. While PowerPoint doesn’t have a built-in watermark feature like Word, you can easily create custom watermarks by following these steps.

Why Use Watermarks

Here are some of the key reasons to use watermarks in your PowerPoint presentations:

  • Indicate a presentation is a draft or confidential
  • Display ownership and prevent unauthorized use
  • Reinforce brand identity across presentations
  • Enhance visual appeal and professionalism

Watermarks allow you to clearly denote the status of a presentation while maintaining control over who can access and use your slides.

Types of Watermarks

There are two main types of watermarks you can create in PowerPoint:

Text Watermarks

Text watermarks overlay semi-transparent text, like “Draft” or “Confidential,” onto your slides. This is the easiest type of watermark to set up.

Image Watermarks

Image watermarks overlay a visual, like your logo, onto the slides. This lends a more professional branded look.

Step-by-Step Guide

Follow these simple steps to add watermarks in PowerPoint:

Access the Slide Master

  1. Open your PowerPoint presentation
  2. Go to the “View” tab
  3. Click on “Slide Master”

This allows you to edit the slide master template that all other slides are based on.

Insert Desired Watermark

For text:

  1. Insert a text box
  2. Type in watermark text
  3. Format text color and transparency

For images:

  1. Insert your logo or image
  2. Adjust transparency

Tweak Watermark Settings

  1. Resize and position the watermark as needed
  2. Use “Send Backward” to prevent overlapping over content
  3. Adjust transparency so the watermark is visible but not distracting

Apply Watermark to All Slides

  1. From the “Format Background” pane, click “Apply to All”
  2. Click close

The watermark will now appear on every slide.

Customizing Your Watermark

Don’t limit yourself to basic text and logos. Get creative with your watermarks by:

  • Using WordArt for stylized text
  • Applying artistic effects like gradients, shadows or reflections
  • Adding imagery or icons that represent your brand
  • Incorporating visually impactful graphics or illustrations
  • Animating the watermark for a dynamic look

Experiment until you find a watermark style that’s uniquely you.

Locking Watermarks in Place

You can prevent others from editing or removing your watermarks by locking them:

For text watermarks:

  1. Convert the text box into a background image
  2. Right click the image
  3. Select “Lock Shape”

For image watermarks:

  1. Right click the image
  2. Choose “Lock Shape”

This will lock the watermark in place on all slides.


Adding polished watermarks in PowerPoint is simple once you know how. Watermarks allow you to brand presentations, indicate status, and prevent misuse of your hard work. Use the tips in this article to start incorporating watermarks into your PowerPoint slides.