PowerPoint 2010: Text Basics


Text is an essential part of most PowerPoint presentations. Knowing how to add, format, and edit text properly in PowerPoint 2010 can help you create more professional and visually appealing slide decks.

In this comprehensive guide, we will cover the basics of working with text in PowerPoint 2010, including:

Adding and Editing Text

Typing Text

To add text to a slide, simply click inside a text placeholder box and start typing. The most common placeholders are for titles and bullet points.

You can edit text in a placeholder box just like in a word processor – by clicking and dragging to highlight text or using keyboard shortcuts to cut, copy and paste.

Inserting Text Boxes

For more flexibility, you can insert text boxes onto any part of a slide:

  • On the Insert tab, click the Text Box button and draw a box on your slide.
  • Type or paste text inside the box.
  • Resize and move the text box as needed.

Editing Tips

  • Use keyboard shortcuts for common editing tasks:
  • Ctrl + X – Cut
  • Ctrl + C – Copy
  • Ctrl + V – Paste
  • Right-click selected text for a menu of commands like cut, copy and font formatting.
  • Click and drag to select multiple paragraphs to edit them simultaneously.

Formatting Text

You can customize the look of text in PowerPoint using font, alignment, color and style formatting options.

Font Formatting

To quickly change the font face, size, color or style:

  • Select the text you want to format
  • On the Home tab, use the Font group buttons
  • Font face drop-down menu
  • Font size drop-down menu
  • Bold, italic and underline buttons

For more advanced font options, right-click the text and select Font from the menu.

Alignment Formatting

To align text left, center or right within its text box:

  • Select the text
  • On the Home tab, use the alignment buttons in the Paragraph group

You can also justify text so it aligns to both the left and right edges.


To create bulleted or numbered lists:

  1. Select the list paragraphs
  2. On the Home tab, click the Bullets or Numbering buttons

Use the buttons to increase or decrease indent levels for nested lists.

Text Effects

For visual flair, you can apply text effects like shadow, reflection and glow:

  • Select the text
  • On the Home tab, click the small arrow by Text Effects
  • Choose a preset effect from the menu


Learning text editing basics is essential for creating great PowerPoint slides. With the formatting options available, you can customize the appearance precisely to suit your presentation needs.

The key is to use text judiciously – rely more on images and graphics to illustrate your points, and use concise text to support the visuals. This results in clean and appealing slides.