Every Microsoft PowerPoint Keyboard Shortcut for Windows Worth Knowing

Microsoft PowerPoint is an essential presentation software used by millions of professionals worldwide. While the graphical user interface makes it easy to use PowerPoint, learning keyboard shortcuts can help you save time and boost productivity.

This article provides a comprehensive guide to the most useful PowerPoint keyboard shortcuts for Windows, from basics like opening, saving, and navigating presentations to advanced formatting and slide management. Whether you’re a beginner or a power user, read on to learn shortcuts that will change how you use PowerPoint.

Basic PowerPoint Shortcuts

Here are some fundamental shortcuts for working with PowerPoint presentations:

  • Ctrl + N – Create a new presentation
  • Ctrl + O – Open an existing presentation
  • Ctrl + S – Save a presentation
  • Ctrl + W – Close a presentation
  • Ctrl + Tab – Switch between open presentations
  • Ctrl + F1 – Show/hide the Ribbon

These allow quick access to core file operations like opening, saving, closing and switching between presentations. Learning them will form a strong foundation for your PowerPoint shortcut skills.

Navigation Shortcuts

Navigating efficiently between slides is critical for fast editing in PowerPoint. These shortcuts allow quick slide transitions:

  • Ctrl + Page Down/Page Up – Next/previous slide
  • Ctrl + Shift + Page Down/Page Up – Next/previous slide in slide sorter view
  • Ctrl + G – Go to specific slide number
  • F5 – Start slideshow from beginning
  • Shift + F5 – Start slideshow from current slide

Use these to swiftly move between slides and enter/exit slideshow view.

Text Formatting Shortcuts

Applying text formatting quickly is vital for fast slide editing. These are the top text shortcuts in PowerPoint:

  • Ctrl + B – Bold
  • Ctrl + I – Italics
  • Ctrl + U – Underline
  • Ctrl + Shift + >/< – Increase/decrease font size
  • Ctrl + Shift + A – Change case

Memorize these to rapidly format text without clicking Ribbon buttons.

Shape and Object Shortcuts

Working with shapes and objects is easier with these shortcuts:

  • Ctrl + D – Duplicate selection
  • Ctrl + Shift + G – Group shapes/objects
  • Ctrl + Shift + Alt + G – Ungroup shapes/objects
  • Ctrl + Shift + M – Insert new slide
  • Ctrl + M – Insert duplicate slide

Quickly duplicate, group, ungroup, and add slides using special shape/object shortcuts.

Alignment and Distribution Shortcuts

Properly aligning and distributing objects on slides can be tedious without these handy shortcuts:

  • Alt + H + GA – Align shapes menu
  • Alt + H + GJ – Distribute shapes evenly
  • Ctrl + Shift + F – Align to slide

Effortlessly align and distribute objects with shortcut access to alignment options.

Slide Master View Shortcuts

Tweaking slide masters speeds up global presentation updates:

  • Alt + W + M – Enter Slide Master view
  • Ctrl + Shift + R – Reset Slide Master theme

Customize slide masters faster with single-key access.

Presenter View Shortcuts

Presenting slides smoothly requires these Presenter View shortcuts:

  • Alt + F5 – Enter Presenter View
  • B – Black screen
  • W – White screen
  • S – Stop/restart show

Confidently control your presentation flow with Presenter View controls.


Learning PowerPoint keyboard shortcuts helps boost productivity by reducing reliance on menus, ribbons and mouse clicks. This article covered the most useful PowerPoint shortcuts for Windows, from basic to advanced.

Refer to this guide and practice using these shortcuts to work faster in PowerPoint and build presentations more efficiently. Over time, these shortcuts will become muscle memory, allowing you to keep your hands on the keyboard and your eyes on the presentation.