How to Create a QR Code in PowerPoint and Excel

QR codes have become an integral part of digital marketing and communication strategies. Integrating QR codes into PowerPoint presentations and Excel spreadsheets can help drive greater engagement, provide quick access to information, and simplify workflows.

In this article, we will walk through the step-by-step process to create customizable and scannable QR codes in PowerPoint and Excel. We will also cover some best practices to ensure your QR codes are effective.

How to Create a QR Code in PowerPoint

Follow these simple steps to add a fully-functional QR code into your PowerPoint presentations:

Step 1: Install the PowerPoint QR Code Add-in

  • Go to the “Insert” tab and click on “Get Add-Ins”
  • Search for “QR Code” and install the add-in such as QR4Office

Step 2: Generate Your QR Code

  • In the add-in sidebar, choose the type of content you want to link to (website, contact info, etc.)
  • Enter the URL, text, or other information to be encoded
  • Customize the appearance – colors, logo, margins, etc.

Step 3: Insert the QR Code into Slides

  • The generated QR code will appear in the sidebar
  • Click insert to add it to any slide
  • Resize and position the code as needed

How to Create a QR Code in Excel

Adding QR codes in Excel is just as easy with these steps:

Step 1: Install the Excel QR Code Add-in

  • Go to “Insert > Get Add-Ins” and search for “QR Code”
  • Install the add-in such as QR4Office

Step 2: Generate the QR Code

  • In the add-in pane, choose content type and enter the URL or text
  • Customize size, color, logo, etc.
  • Click “Generate” to create the code

Step 3: Insert into the Spreadsheet

  • The QR code will appear in the add-in pane
  • Click “Insert” to add to any cell
  • Resize cells to fit the code

QR Code Best Practices

Follow these tips to create effective QR codes:

Strategic Placement

  • Place in high-traffic areas at eye level
  • Ensure good lighting and no visual clutter

Design for Scanning

  • Large enough size with sufficient margins
  • High contrast colors and clear logos/images
  • Test scanability on mobile devices

Quality Landing Page

  • Mobile-optimized page with relevant content
  • Strong call-to-action to drive conversions

Track Performance

  • Use UTMs or QR code analytics to measure scans, clicks, conversions
  • Continuously optimize based on data


Adding scannable QR codes into PowerPoint and Excel is a breeze with the right add-ins. Follow the best practices outlined here, continuously test and optimize, and make the most of this versatile technology to boost engagement.

Let me know if you have any other questions!