Using custom fonts in your PowerPoint presentations can make them look more stylish and professional. However, sometimes those fonts don’t show up properly on other computers. This can happen if the font files are not installed on the computer you are presenting on.

Don’t worry – here is a step-by-step guide to fix PowerPoint fonts not displaying correctly.

Step 1: Share The Font Files

If you used a custom font that the recipient may not have installed, you need to share the font file with them.

Here’s how:

On your computer, navigate to C:\Windows\Fonts to find the font files. They will have extensions like .ttf, .otf etc.
Attach the font file along with your PowerPoint presentation when sending it to others.

Instruct them to right-click on the font file, select Install, and click on the Install button.
Ask them to copy and paste the font file into their C:\Windows\Fonts folder as well.

Once the recipient installs the font file on their computer, it should display properly in your shared PowerPoint presentation.

Step 2: Use Common Standard Fonts

To avoid font issues altogether, use common fonts like Arial, Times New Roman, Verdana etc. in your PowerPoint presentations.

Since these fonts are pre-installed on most computers, your presentations will display correctly when shared across devices.

Step 3: Embed The Fonts

Embedding fonts in your PowerPoint presentation ensures they display correctly when the presentation is viewed on any computer.

Here are the steps to embed fonts in PowerPoint:

Open your PowerPoint presentation.
Go to the File tab > Options.

Click on Save in the left sidebar.
Check the box next to “Embed fonts in the file”.
Click on OK and save your presentation.

Now the custom fonts you used will be embedded into the presentation file itself.

Step 4: Use The Replace Fonts Tool

If a font shows up incorrectly, you can replace it with another one using PowerPoint’s Replace Fonts tool:

Select the Home tab.

Go to the Editing group and click on the Replace Fonts option.
In the Replace list, choose the font that is not displaying properly.
In the With list, pick a font you want to replace it with.

Click Replace All.

This will replace all instances of the problematic font with the new one you selected.

Step 5: Convert Text To Shapes or Images

If the above steps don’t work, convert all text boxes to shapes or images. This essentially freezes the fonts, preventing them from changing when opened on other devices.

To convert text to shapes:

Select the text box.
Right click and choose Format Shape from the context menu.

Pick Text Options and then select Transform to Shape.

The text will now remain in its font style even when viewed on another computer.

Similarly, you can also save text boxes as images for consistent font styling.

So try these solutions to fix fonts not displaying properly in PowerPoint. Using common fonts, embedding fonts, replacing fonts, and converting text are all effective ways to address this pesky issue.

With the right tricks, you can use custom fonts freely without worrying about font errors in your PowerPoint presentations!