How to Change Text Case in PowerPoint Presentations

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PowerPoint allows you to easily format and style text in your presentations. One of the basic but important formatting options is changing the text case – converting text to uppercase, lowercase, title case, etc. Properly formatted text case can enhance readability, highlight key points, and make your presentations look more professional.

In this blog post, we will discuss several methods to change text case in PowerPoint slides, covering both manual formatting and using built-in tools. We will also provide tips on when and how to use different text case formats to improve your PowerPoint presentations.

Manual Text Case Change

The most straightforward way to change text case in PowerPoint is manual formatting:

Highlight Text and Modify Case

  1. Select the text box or placeholder text you want to edit.
  2. Highlight the text you want to change case for.
  3. Open the ‘Font’ group under the ‘Home’ tab.
  4. Click the case change option – ‘Sentence case’, ‘lowercase’, ‘UPPERCASE’, etc.

This will immediately change the case of selected text. You can also use keyboard shortcuts Ctrl+Shift+U for uppercase and Ctrl+U for lowercase.

Use Copy-Paste

Alternatively, you can copy-paste the text to quickly change case:

  1. Select and copy the text you want to edit
  2. Paste in a new text box
  3. Before pasting, select the target case – uppercase, lowercase, etc.
  4. Paste the text – PowerPoint will automatically convert case

This method can be faster especially for bulk text.

Built-in PowerPoint Tools

PowerPoint also has some convenient built-in tools to switch text case without manual work:

The Transform Tool

The ‘Transform’ tool under Text Options allows switching between sentence case, lowercase, UPPERCASE, Capitalize Each Word, and tOGGLE cASE.

Simply select the text, open the ‘Transform’ dropdown under ‘Text Options’ in the ‘Home’ tab, and pick the target case. PowerPoint will handle the conversions automatically.

Replace Tool

PowerPoint’s Find & Replace tool also lets you search and replace text based on case. For example:

  1. Press Ctrl+H to open the Replace dialog box
  2. In ‘Find what’, type the text case you want to find, e.g. “uppercase”
  3. In ‘Replace with’, enter the new text case, e.g. “sentence case”
  4. Click ‘Replace All’

This will change all matching text case in the presentation.

When To Use Different Text Cases

Choosing the right text case can enhance your PowerPoint slides. Here are some best practices:

Title Case for Headings

Use title case – capitalizing the first letter of each word except articles, conjunctions, etc. – for slide titles, section headers, main points, and other headings. Title case improves readability and highlights the key ideas.

Sentence Case for Body Text

Use sentence case – capitalizing only the first word and proper nouns – for normal body text, descriptions, and elaborations in slides. It is the standard format and easiest to read in paragraphs.

UPPERCASE for Callouts

Use UPPERCASE sparingly for short callout text, key takeaways, or critical points you want the audience to remember. Avoid long uppercase body text.

Lowercase for Subtle/Generic Text

Use lowercase for footnotes, citations, captions, and other generic text. Lowercase deemphasizes these texts compared to main content.

Conclusion

Changing text case properly is an easy way to enhance engagement, readability, and impact of your PowerPoint presentations. Master both manual formatting and PowerPoint’s built-in tools like Transform and Replace to efficiently handle text case formatting. And follow best practices on using title case, sentence case, uppercase and lowercase for different presentation text elements.

With these simple techniques, you can take your PowerPoint skills to the next level.

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