Microsoft Visio is a popular diagramming and vector graphics application. It allows users to create various diagrams like flowcharts, network diagrams, floor plans, engineering designs, and more.
After creating diagrams in Visio, you may need to export them to Microsoft PowerPoint for presentations. This article provides a step-by-step guideline on how to export Visio diagrams, drawings, and files into PowerPoint slides.
Methods to Export Visio to PowerPoint
There are several methods you can use to export Visio diagrams to PowerPoint. Here are the main options:
Copy and Paste
This method allows you to copy any diagram, drawing or part of it from Visio and simply paste it into a PowerPoint slide. Here are the steps:
- Open the Visio diagram you want to export
- Select the elements you wish to copy
- Copy them (Ctrl+C / Right-click > Copy)
- Go to PowerPoint, open the presentation
- Select the slide and paste the copied Visio elements (Ctrl+V)
This embeds the Visio elements into the PPT slide as objects. You can move them freely like other objects.
Save as Image
You can also save your Visio diagram as an image (PNG, JPG, GIF, TIFF etc.) and insert that image file into a PowerPoint slide:
- Open the Visio diagram
- Go to File > Save as
- Choose the image format you want
- Save the Visio diagram as an image
- Open PowerPoint and insert this image file into a slide
This method inserts the Visio diagram as a static image that can’t be edited.
Export to PowerPoint
This method utilizes Visio’s built-in export to PowerPoint feature:
- Open the Visio diagram
- Go to File > Export > PowerPoint
- Choose whether to export pages or selection
- Select the PowerPoint slide layout
- Click Export.
This opens a new PowerPoint presentation with your Visio diagrams on individual slides.
Tips for Exporting Visio to PowerPoint
Here are some useful tips when exporting Visio to PowerPoint:
- Simplify diagrams before exporting – remove unnecessary details and clutter
- Use high-quality export settings for best image quality
- Crop to only essential elements before copying Visio selection
- Reformat the pasted Visio elements to match PowerPoint slide
- Use color schemes and layouts that complement the presentation
- Animate Visio diagrams in PowerPoint using transitions
- Update the original Visio diagrams and re-export to refresh changes
Benefits of Exporting Visio Diagrams to PowerPoint
There are several benefits of bringing Visio diagrams into PowerPoint:
- Enhanced visuals – take advantage of PowerPoint’s graphics capabilities
- Engaging presentations – make diagrams more dynamic and animated
- Easier collaboration – share with others using universal PPT format
- Convenient edits – update diagrams directly within PowerPoint slides
- Reuse content – repurpose diagrams for multiple presentations
- Standardize formats – align to company PowerPoint template
In summary, exporting Visio drawings to PowerPoint combines the diagramming functionality of Visio with the presentation capabilities of PowerPoint for impactful and efficient business presentations.
Frequently Asked Questions
How do I export only a part of the Visio diagram to PowerPoint?
You can select the specific elements you want to export before copying / exporting to PowerPoint rather than the entire diagram. Use Ctrl-click to multi-select parts to export only those elements.
Can I link data between Visio and PowerPoint?
Yes, you can link data between Visio diagrams and PowerPoint slides using Visio’s data graphics features. This dynamically updates PowerPoint slides when data in Visio changes. You need to enable data linking before exporting.
What happens when I edit the original Visio diagram after exporting to PowerPoint?
The PowerPoint slides do not dynamically update when you edit the original Visio diagrams they were exported from. You need to re-export the Visio diagrams to refresh the PowerPoint slides with the latest changes.
How do I customize Visio diagrams in PowerPoint?
When you export Visio diagrams into PowerPoint, they are inserted as vector objects that can be manipulated like other shapes. You can customize them within PowerPoint using options like recoloring, resizing, rotating and applying effects.
Can I convert PowerPoint slides into Visio diagrams?
There is no direct way to convert PowerPoint slides into Visio diagrams. You would have to manually recreate the diagrams in Visio by adding shapes and connectors. Some basic shapes may get imported but it will not convert properly. It’s better to create diagrams directly in Visio.
