How to Record Audio Narration for Microsoft PowerPoint Presentation

Adding audio narration to your PowerPoint presentations can make them more engaging and help convey your message more effectively to your audience. Whether you are creating a business pitch, an educational lecture, or a personal photo slideshow, recording your own voice over the slides helps add energy and personality that text alone cannot.

In this step-by-step guide, you will learn how to record professional-quality voiceover narration directly within PowerPoint to synchronize with your slides and animations.

Why Add Narration to PowerPoint Presentations?

Here are some of the top reasons to add audio narration to your PowerPoint slides:

  • Make your content more engaging – Hearing a human voice keeps viewers focused rather than just reading text on slides. It adds personality and helps build connection.
  • Explain concepts more clearly – You can emphasize key points in your own words rather than relying solely on bullet points. Vocal inflection also aids understanding.
  • Increase accessibility – Adding narration makes content accessible for those with visual impairments. Closed captioning can also be added.
  • Enable on-demand viewing – With narration included, your PowerPoint can be viewed by others asynchronously and shared as a self-running video.
  • Boost memory and recall – Research shows that verbal lectures boosted recall 1.5 times better than reading text alone. Narration activates auditory memory.

Step 1: Write a Script

Before narrating your slides, take the time to write a script or outline for your recording. Identify the key messages you want to convey on each slide. Make notes about areas to emphasize certain words or phrases.

Also decide if you will record the full narration in one pass or record slide-by-slide. The latter allows more flexibility for edits. Time and practice your script to smooth out any rough edges before recording.

Step 2: Set Up Your Recording Environment

Find a quiet location to record without background noise that could distract from your presentation. Turn off any devices that could interrupt the recording. Position your microphone 2-4 inches from your mouth and do a test recording.

If narrating slide-by-slide, place notes on each slide out of view of the recording frame. Adjust your chair and computer screen height so you can comfortably view notes. Have water handy to moisten your vocal cords.

Step 3: Record Your Narration in PowerPoint

From the Slideshow tab in PowerPoint, click on “Record Slide Show”. Choose to record from the beginning or current slide. Click to start, wait for the 3 second count down, then begin narrating from your script.

Speak clearly and naturally as if presenting to a live audience. Pause between slides if doing a full narration or click to advance slides as you record each one. Remember to stay the same distance from the mic throughout.

Finish your last slide, then click the square Stop button or press Esc.

Step 4: Edit Your Recording

Play back your full narration or each slide audio to hear the results. If needed, use the circular Replay button to re-record any flubbed narrations.

To delete a slide’s audio, click the microphone icon then press Delete. The trim tools can also remove excess silence padding the main audio.

Balance audio volume across slides so playback is consistent. The Audio Tools Playback tab has options like volume leveling and compression to help achieve this.

Step 5: Export and Share Your Narrated Presentation

Once your PowerPoint narration recording and edits are complete, save it as a PPTX file. This preserves narration, slide timings and transitions.

To add captions or convert to video, go to File > Export and select Create a Video. Then choose a video format like MP4 and publish settings. Consider uploading to a streaming platform like Vimeo to enable on-demand viewing.

Now you have a professional narrated presentation to confidently share with colleagues or customers. Consider repurposing your PowerPoint content into formatted videos that resonate across social channels.

PowerPoint Narration Tips

Here are some additional audio narration tips for polished PowerPoint presentation recordings:

  • Engage your audience – Tell a story rather than just reading bullet points. Pose questions and make eye contact with the camera.
  • Mind your pacing – Talk slowly enough for concepts to sink in but not too slow to lose viewer interest. Allow processing time between ideas.
  • Highlight key takeaways – Use vocal emphasis on important points. Briefly summarize main ideas and conclusions.
  • Be consistent – Keep the same distance from the mic and volume level across your narration recording.
  • Avoid filler sounds – Omit speaking crutches like “um” or “uh” that sound unprofessional. Pause instead.
  • Listen back with a critical ear – Pick up on areas to improve flow, clarity or energy on the next recording pass.


Adding narration to your PowerPoint presentations using built-in recording tools is straightforward but makes a huge impact. Your content will become more dynamic, memorable and accessible to wider audiences.

Use these PowerPoint audio narration tips to keep viewers engaged from start to finish. Record your script in a professional environment and edit out any mistakes. Then export your presentation as a video to easily distribute and maximize its reach.

Now put these steps into action and find your own voice by narrating your next PowerPoint deck!