Changing all instances of a font in PowerPoint 2010 can be done quickly and easily using the Replace Fonts tool. Here are the key things you need to know:
Identify Fonts Used in the Presentation
- Go to the Home tab and click the arrow next to Replace > Replace Fonts to open the Replace Fonts dialog box
- The top dropdown menu shows all fonts used in the presentation
- A “?” next to any font means it’s not installed on your computer and has been substituted
Replace One Font with Another
- In the Replace Fonts dialog box, select the font you want to replace from the top dropdown menu
- Select the new replacement font from the bottom dropdown menu
- Click Replace to replace all instances of that font
Manually Replace Fonts
If the Replace Fonts tool doesn’t locate all font instances:
- Select the text with the font you want to replace
- On the Home tab, pick a new font from the font dropdown menu
- Repeat for all text boxes using that font
Change Fonts on the Slide Master
To set new default fonts for all slides:
- Click View > Slide Master
- On the Slide Master tab, click the Fonts dropdown menu
- Select new fonts or click Customize Fonts at the bottom
Identify Substituted Fonts
To see which fonts have been substituted:
- Go to File > Info > Properties > Advanced Properties
- Click the Fonts tab to highlight substituted fonts in red
Troubleshooting Tips
- Restart PowerPoint and your computer after changing fonts
- Install missing fonts or replace restricted fonts
- Embed fonts when sharing presentations to preserve formatting
Keyboard Shortcuts
Use these shortcuts to quickly format fonts:
- Ctrl+B: Bold
- Ctrl+I: Italics
- Ctrl+U: Underline
- Ctrl+=: Subscript
- Ctrl+Shift+=: Superscript
- Ctrl+Shift+>: Increase font size
- Ctrl+Shift+<: Decrease font size
Conclusion
The Replace Fonts tool provides the fastest way to change all instances of a font in PowerPoint 2010. Manually replacing fonts or modifying the Slide Master can also help ensure font consistency. Knowing shortcuts and troubleshooting tips will save time when working with fonts.