How to Change All Instances of a Font in PowerPoint 2010

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Changing all instances of a font in PowerPoint 2010 can be done quickly and easily using the Replace Fonts tool. Here are the key things you need to know:

Identify Fonts Used in the Presentation

  • Go to the Home tab and click the arrow next to Replace > Replace Fonts to open the Replace Fonts dialog box
  • The top dropdown menu shows all fonts used in the presentation
  • A “?” next to any font means it’s not installed on your computer and has been substituted

Replace One Font with Another

  • In the Replace Fonts dialog box, select the font you want to replace from the top dropdown menu
  • Select the new replacement font from the bottom dropdown menu
  • Click Replace to replace all instances of that font

Manually Replace Fonts

If the Replace Fonts tool doesn’t locate all font instances:

  • Select the text with the font you want to replace
  • On the Home tab, pick a new font from the font dropdown menu
  • Repeat for all text boxes using that font

Change Fonts on the Slide Master

To set new default fonts for all slides:

  • Click View > Slide Master
  • On the Slide Master tab, click the Fonts dropdown menu
  • Select new fonts or click Customize Fonts at the bottom

Identify Substituted Fonts

To see which fonts have been substituted:

  • Go to File > Info > Properties > Advanced Properties
  • Click the Fonts tab to highlight substituted fonts in red

Troubleshooting Tips

  • Restart PowerPoint and your computer after changing fonts
  • Install missing fonts or replace restricted fonts
  • Embed fonts when sharing presentations to preserve formatting

Keyboard Shortcuts

Use these shortcuts to quickly format fonts:

  • Ctrl+B: Bold
  • Ctrl+I: Italics
  • Ctrl+U: Underline
  • Ctrl+=: Subscript
  • Ctrl+Shift+=: Superscript
  • Ctrl+Shift+>: Increase font size
  • Ctrl+Shift+<: Decrease font size

Conclusion

The Replace Fonts tool provides the fastest way to change all instances of a font in PowerPoint 2010. Manually replacing fonts or modifying the Slide Master can also help ensure font consistency. Knowing shortcuts and troubleshooting tips will save time when working with fonts.

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