How to Insert Checkmark or Clickable Checkbox in PowerPoint

Checkmarks and checkboxes are useful elements to include in PowerPoint presentations. They allow you to indicate completion, correctness, or interactivity. This article provides a step-by-step guide on how to insert checkmarks and clickable checkboxes in PowerPoint slides.

Why Use Checkmarks and Checkboxes

Including checkmarks and checkboxes serves several purposes:

  • Demonstrate completion of tasks or milestones
  • Indicate correct answers in quizzes and assessments
  • Allow interactivity by enabling users to check options
  • Visually break up information and highlight key points
  • Engage audience and promote participation

Insert a Checkmark Symbol

Follow these simple steps to insert a checkmark symbol:

  1. Place cursor where you want the checkmark to appear
  2. On the Insert tab, click Symbol
  3. Select font (Wingdings recommended)
  4. Choose checkmark character and click Insert

You can also use keyboard shortcuts like Alt+252 or Alt+0254 to insert common checkmark symbols.

Customize the size, color, and formatting of the checkmark if desired.

Create Checkboxes for Interactivity

To add functional checkboxes that users can toggle on/off:

  1. On the Developer tab, click Insert
  2. Select Check Box Form Control
  3. Draw checkbox shape and add checkbox text
  4. Right click checkbox and select Format Control
  5. Adjust size, color, font etc.
  6. Click Properties and set Checked and Enabled to desired defaults

Link checkboxes to actions like hyperlinks or slide navigation using the Developer tab.

Style Checkboxes Consistently

Maintain professionalism by styling checkboxes consistently:

  • Use consistent shapes and proportions
  • Standardize checkbox size and fonts
  • Apply identical fill, borders and effects
  • Place checkboxes in consistent locations on slides

This strengthens your brand identity and polished appearance.

Checkbox Design Best Practices

Follow these best practices when adding checkboxes:

  • Use minimal checkbox text for conciseness
  • Leave ample white space around checkboxes
  • Limit to 2-5 checkboxes per slide
  • Arrange checkboxes vertically for easy scanning
  • Hyperlink terms to glossary definitions
  • Ensure sufficient contrast between text and background

Well-designed checkboxes will engage your audience, not overwhelm them.

Interactive Checkbox Examples

Some examples of interactive checkboxes:

  • Audience polling (gather feedback on topics)
  • Quizzes (self-assess knowledge retention)
  • To-do lists and planners (track progress)
  • Surveys and evaluations (collect data)
  • Interactive agendas (customize presentation flow)

Get creative with checkboxes! They can add fun and useful interactivity.

Troubleshooting Checkboxes

Issues may arise with unresponsive checkboxes, formatting glitches, or text input not saving properly. Some troubleshooting tips:

  • Verify Developer tab is enabled
  • Re-draw the checkbox shape if unresponsive
  • Adjust text box properties if text disappears
  • Review object formatting and properties
  • Test interactivity mode for proper functionality
  • Disable and re-enable checkboxes

Minor tweaks to checkbox properties typically resolve technical issues.


With a few simple clicks, you can insert checkmarks and interactive checkboxes to engage your PowerPoint audience. Stylize them consistently and follow checkbox design best practices for a polished, professional appearance.

Get creative with checkboxes to poll participants, quiz knowledge, solicit feedback and more. A small amount of interactivity goes a long way towards superior presentation and audience retention.

Let us know if you have any other questions!