How to Share a PowerPoint Presentation on Any Computer

Sharing your PowerPoint presentation with others is easier than ever, thanks to modern technology. Whether you want to present remotely or simply send your slides to colleagues, there are several options for making your PowerPoint available on any computer. In this guide, we’ll outline the step-by-step process for the most common PowerPoint sharing methods.

Prepare Your Presentation File

Before sharing your presentation, take a minute to prepare your PowerPoint file:

  • Check compatibility: Make sure you save your presentation in the latest .PPTX PowerPoint format for maximum compatibility across devices. Older .PPT formats may cause formatting issues.
  • Simplify animations/transitions: Complex animations and transitions sometimes don’t translate properly on other devices. Consider simplifying special effects.
  • Embed media: If your presentation contains external video or audio files, embed them into the slides to prevent linking issues.
  • Review on another device: Test how your presentation looks on another laptop or mobile device before officially sharing. Fix any formatting problems you notice.

Share via Email Attachment

Emailing your PowerPoint presentation as an attachment is one of the easiest ways to share:

  1. Open your presentation in PowerPoint and click “File” > “Share” > “Email”
  2. Choose whether to attach the file as a .PPTX presentation or PDF document.
  3. Enter the recipient’s email address.
  4. Type a subject line and message (optional).
  5. Click send!

The recipient will receive your presentation as an attachment they can download and open.

Share via Link

For easy access that doesn’t require downloading attachments, you can share a direct link to your PowerPoint file:

  1. Save your presentation to a cloud storage service like OneDrive or Google Drive.
  2. In PowerPoint, click “Share” and select “Get a Link.”
  3. Choose the link type: “View Only” to prevent editing or “Edit” to allow changes.
  4. Copy the provided link and share via email, chat, social media posts, etc.
  5. Recipients can click the link to view or edit the cloud-hosted presentation.

Updating the cloud-saved file will automatically update the content anyone accesses through your shared link.

Present Live in Teams

To present your PowerPoint slides live to remote attendees, utilize Microsoft Teams:

  1. Upload your presentation to Teams by selecting “Share” > “Browse Files” during a meeting.
  2. Click the “Present” button in Teams and choose your uploaded PowerPoint file.
  3. Your slides will open in presentation mode with notes/chat/participants windows alongside.
  4. Use on-screen controls to navigate slides and interact with attendees live.

Presenting through Teams allows real-time presentation delivery and audience interaction.

Broadcast Slideshow

PowerPoint’s Broadcast Slideshow feature streams your presentation publicly:

  1. In PowerPoint, select “Slide Show” tab > “Present Online” > “Office Presentation Service.”
  2. Choose to enable viewer downloads (optional).
  3. Click “Present” then “Copy Link” or “Send in Email” to share access.
  4. Recipients visit the provided link to view your broadcasted slideshow.
  5. Use on-screen controls to advance slides during live presentation.

Broadcast Slideshow is ideal for sharing a live presentation with large online audiences.

Present in Zoom

For presenting slides in Zoom meetings:

  1. Open your PowerPoint file and join an active Zoom meeting.
  2. Hover over the Zoom window and click “Share Screen.”
  3. Select the PowerPoint file you want to present.
  4. Zoom will automatically open your slides in full screen presentation mode.
  5. Use Zoom tools or your keyboard to control slides.

Presenting PowerPoint files in Zoom integrates smoothly with existing meeting workflows.

Convert to Google Slides

To upload your presentation to Google Classroom:

  1. Open your PowerPoint file and select “File” > “Export” > “Change File Type.”
  2. Choose “Google Slides” as the conversion format.
  3. Save the exported Google Slides file to Google Drive.
  4. Open Google Classroom, create an assignment, and attach saved Google Slides file.

Converting to Google Slides retains most transitions/animations while enabling Classroom access.


Sharing your work with remote teams is crucial in the modern workplace. Whether you want to present slides live, enable collaborative editing, or simply distribute files for viewing, PowerPoint offers robust sharing options to meet any need. Experiment with the methods outlined above to determine which PowerPoint sharing workflows maximize efficiency and alignment across your organization.