PowerPoint 2007: Working with Lists

Working with lists is an essential skill for creating effective PowerPoint presentations. Lists help organize information, highlight key points, and enhance clarity. This article explores the versatile tools PowerPoint 2007 offers for customizing and optimizing lists.

Types of Lists

PowerPoint 2007 supports two main types of lists:

  • Bulleted lists – Used for items that don’t need to be in a particular order. Bullets help break up information visually.
  • Numbered lists – Used when listing items in a specific sequence. Numbered lists clearly convey order, steps in a process, or hierarchy.

Creating Lists

Adding a basic bulleted or numbered list in PowerPoint 2007 is simple:

  1. Click the Home tab
  2. In the Paragraph section, click the Bullets or Numbering buttons
  3. Start typing list items, pressing Enter after each one

PowerPoint automatically applies bullets or sequential numbers for each new line.

Customizing List Styles

Beyond basic bullets and numbers, PowerPoint 2007 offers numerous preformatted list style options. To customize:

  1. Select the list text
  2. On the Home tab, open the Bullets or Numbering menu
  3. Browse the gallery to preview and select a desired style

The updated style is instantly applied to create visually appealing, customized lists.

Additional List Formatting Options

The Bullets and Numbering dialog box provides advanced formatting options:

  • Choose custom symbols or images for bullets
  • Define custom number formats
  • Set precise indent spacing for nested lists
  • Align list text left, right, or centered
  • Apply color, fonts, size, and other text formatting

These powerful controls take list customization to the next level.

Tips for Working with Lists

Follow these best practices for creating lists in PowerPoint 2007:

  • Use bulleted lists for showing distinct items or emphasizing key points
  • Use numbered lists to convey sequence, steps, or hierarchy
  • Be consistent in format, structure, and style across lists
  • Use nested lists to organize complex information
  • Ensure adequate white space and indentation between list items and levels for visual clarity
  • Avoid overusing lists, which can diminish effectiveness if not used judiciously

Optimizing Lists

To ensure lists display properly and enhance presentation accessibility:

  • Provide alternative text descriptions of lists and list items for users of assistive technologies
  • Use sufficient font sizes and contrast for text legibility
  • Check formatting on-screen and in print handouts
  • Test lists by presenting on various platforms and devices


With PowerPoint 2007’s versatile tools for list creation and customization, users can transform plain text into well-structured lists that organize information and accentuate critical details. Following list best practices enhances presentations’ clarity, professionalism, visual appeal, and accessibility for diverse audiences. PowerPoint lists enable presenters to connect with audiences and convey messages effectively.