How to Email a Presentation Made in PowerPoint 2010

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Sending a PowerPoint presentation via email is easy with PowerPoint 2010. Here are the main ways to email a PowerPoint presentation:

Attach the Presentation File

The simplest way is to attach the PowerPoint presentation (.pptx) file directly to an email:

  1. In PowerPoint 2010, click the File tab
  2. Click Share > Email
  3. Click Send as Attachment
  4. Select whether to send as a PowerPoint Presentation or PDF
  5. An email window will open with the presentation attached
  6. Enter recipient email address(es) and email content
  7. Click Send

This sends the full PowerPoint file so recipients can open it, view the slides, notes, etc.

Send a Link to the Presentation

To allow access without sending the file, you can create a link to the presentation:

  1. Save the presentation to OneDrive or SharePoint
  2. In PowerPoint 2010, click the File tab
  3. Click Share > Email
  4. Click Send a Link
  5. An email window opens with a link to the presentation
  6. Enter recipient email address(es) and email content
  7. Click Send

Recipients can click the link to view and interact with the presentation.

Convert to PDF

To provide a non-editable version, convert to PDF:

  1. In PowerPoint 2010, click the File tab
  2. Click Share > Email
  3. Click Send as PDF
  4. An email window opens with the PDF attached
  5. Enter recipient email address(es) and email content
  6. Click Send

The PDF format allows recipients to view the presentation even if they don’t have PowerPoint installed.

Compress Media

If your presentation contains large media files like video or audio, compress them first to reduce file size for emailing:

  1. In PowerPoint 2010, click the File tab
  2. Click Info > Compress Media
  3. Select compression quality under Recompress all media
  4. Click OK
  5. Proceed with sending presentation via email

Present Online

To present to remote attendees, broadcast the presentation online:

  1. In PowerPoint 2010, click the Slide Show tab
  2. Click Present Online then Office Presentation Service
  3. Follow prompts to begin the broadcast
  4. Provide attendees with the presentation link

Present Online allows real-time presentation delivery over the Internet.

By using one of these methods to email your PowerPoint 2010 presentation, you can easily share your slides with both individuals and groups. Sending attachments, links, PDFs, and presenting online provide flexibility based on your specific emailing needs.

Tips for Effective Emailing

Here are some additional tips for emailing presentations efficiently:

  • Mention it’s a PowerPoint attachment in your email content
  • Be clear on whether recipients can edit or just view
  • Request confirmation of receipt
  • Follow up with a phone call after sending
  • Test links before sending
  • Double check recipient addresses before clicking send

Customizing Presentation Emails

You can also customize PowerPoint 2010 to improve your emailing process:

Quick Access Toolbar

Add Send as Attachment and Send as PDF buttons to the Quick Access toolbar for one-click emailing.

Default Programs

Set your default email program to quickly open an email with your presentation attached or linked.

Macros

Record macros to automate sending presentations to common recipients.

By mastering PowerPoint 2010 email options and customizations, you can deliver professional, polished presentations to clients, colleagues, and stakeholders in just a few clicks.

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